Elkton Baptist Church is now accepting bids for HVAC Maintenance for the Year 2024
POC
Johnny Hatchett
256-230-5001
Service Start Date:
March 1, 2024 (may be adjusted at discretion of Building and Grounds Team)
Description of Work:
Maintenance shall cover the facilities located at 490, 464, and 558 Market Street, Elkton TN (church buildings and parsonage). All HVAC equipment will be kept regularly serviced to prevent odors in the units, keep drains cleared, units and coils clean, refrigerant levels monitored, filters clean, etc.
Quarterly – Check all filters – replace only if needed.
· 16 each – 15x20x2
· 13 each – 20x20x1
· 3 each – 16x25x1
· 3 each – 14x30x1
Twice Yearly:
Check and performance maintenance of all air conditioning equipment for summer or winter as applicable, once in March, and once in September.
· Clean all coils.
· Monitor refrigerant levels.
· Change all filters (as needed).
· Change all blower belts (as needed).
· Clear drains.
· Test safety controls.
· Test starter capabilities.
· Clean and adjust blower components.
· Measure airflow.
· Ensure all electrical connections are tight.
· Measure volts and amps to specifications.
· Lubricate all moving parts as needed.
· Check for possible future breakdowns
Maintenance should be scheduled at least one week prior with the POC listed above to ensure access is available to the required facility.
Billing:
Invoices for maintenance should be submitted to:
Elkton Baptist Church
P O Box 128
Elkton TN 38455
It is important that taxes be omitted from invoices. A tax exemption form will be provided.
Bidding:
Bids accepted until February 10, 2024. Please break out your bid as follows:
· Price For Filters (Material)
· Price for Changing Filters (Labor)
· Total Price for Twice - Yearly Maintenance as described above
· Price for Service Call
· Price For Refrigerant (per pound)
· Price per hour for repairs
Bids may be mailed to:
Elkton Baptist Church
Attn: Building & Grounds Committee
P O Box 128
Elkton TN 38455
Or emailed to jghatchett@gmail.com
Bids can also be emailed to the POC listed at the top of this document, or sealed in an envelope and hand delivered to any member of the EBC Building and Grounds Team. If there are any questions or to schedule a tour prior to quoting please contact the POC listed above.
Name of Business: _______________________________________________________
Phone: _______________________________________________________
Email: _______________________________________________________
Price For Filters (Material): _______________________________________________________
Price for Changing Filters (Labor) : ________________________________________________
Total Price for Twice-Yearly Maintenance as described above: _________________________
Price for Service Call: ___________________________________________________________
Price per hour for repairs: ________________________________________________________
Signature: __________________________________________________________________________